The Event Producer (EP) is responsible for generating, acquiring, and preparing materials and information for use in the production of live, hybrid, and virtual programs and events. The EP works closely with the executive production team and project production leads to build and maintain the production schedule, travel schedules, and content management, and to assure deliverables are being met according to the confirmed timeline. The EP supports the production process by maintaining project documentation for production elements, research, production, and client team communications, show books, agendas/ schedules, distribution of documents to team members, and logistics. The EP will work directly with the executive production team in maintaining budget, vendor contracts, and freelance management. This position will train and cross-train in a variety of positions
Show Development | Event Content Management | Client Communication
Collaborate with Executive Producer to develop production timeline Maintain timeline of deliverables and distribution of materials through email, Slack, CURRENT RMS, ShoFlo, Google Drive, Trello, and other forms of communication Acquire permits, insurance certificates, venue materials, and other project administrative documents Responsible for portions of the production and overall quality of the program, i.e., graphic/ content development, coordination and management, run of show development and supervision Additionally, events platform management and onsite deployment Ensure adequate client relations and development including timely recognition of communications Communicate with production team to identify areas of concern and troubleshoot early in the process Support scheduling and projects of regular team members Attend program site surveys and events as needed Assist in managing onsite program event operations from start to finish including event labor and staffing, production team support, and general trouble-shooting Assist production lead with program settlement and recon; maintain and submit accurate invoice tracking grid Take lead role in producing smaller programs or elements of larger ones Manage small budgets or portions of budgets as directed Co-coordinate with the production event team and freelancers who provide event operational support to the senior production staff and various project leads Approximately 50% travel required Able to work flexible hours at times
Bachelor’s degree from an accredited university and/or 5 plus years relevant experience in an event management role A CMP, CCEP, CEM, CMM, CSEP, DES designation is a plus Excellent decision making and time management skills Experience with purchasing and budget management as well as meeting management best practices High attention to detail and budget management skills Strong sense of self-awareness & self confidence, with a willingness/hunger to consistently improve on weaknesses to better serve the values and goals of the company Experience researching and implementing new software across a department to streamline and maximize efficiency and stay up to date with software development OTHER IMPORTANT SKILLS: Great judgment and teamwork, verbal communication skills, adaptability, professionalism, and enthusiasm for the job.
Experience with various project, people, financial, and inventory management software (i.e., project management software, CRMs, etc.) Experience with virtual event platforms and registration management Proficient in Google Workspace Skilled at using multiple presentation platforms: PowerPoint, Keynote, Adobe platform, etc. Knowledge of creative and production workflows COMPUTER SKILLS: To perform this job successfully, an individual should have knowledge of internet software, email, PC and Apple operating systems, spreadsheet software, and Microsoft Word processing software.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and occasionally lift and/or move up to 25 pounds.
Status: Full-time, remote, exempt, salaried Working Days: M Tu W Th F Hours Per Day: Approx. 8-9 Company Benefits: Yes Travel Required: Yes (approx. 40%) Reports to: VP of Events
As a Company, we strongly believe in helping maintain the health and wellbeing of our Employees. That is why we are pleased to offer the following benefits for qualifying Employees:
HOLIDAYS Full-time Employees are eligible for paid holidays during each calendar year. Redstory observes the following holidays each year: New Year’s Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Holiday (Thurs & Fri), Christmas Holidays (Eve and Day), New Year’s Eve
PTO & SICK LEAVE Paid Time Off (PTO) – Unlimited
LIFE INSURANCE We provide basic life insurance at no additional cost to the employee through a health partner and service offered through Insperity while the employee is employed at the company. Additional plans for supplemental insurance for life, short-term disability, long- term disability, and beyond are available for add-on at cost to the employee.
HEALTH INSURANCE We provide coverage for the qualifying employee through the designated plan at 100% effective on the first day of employment. Other plans may be available at an additional cost to the employee.
DENTAL/VISION INSURANCE We provide coverage for the qualifying employee through the designated plan at 100%. Other plans may be available at an additional cost to the employee.
CELL PHONE/INTERNET STIPEND We provide a stipend for cell phone and internet service at $75.00 per month.